Meeting Held On Tuesday 20 September 2016 at 6:15pm
Present
Toni Burnside, Aaron Reid, Kirk McKay, Glenn Bongartz, Noella Gould, Helen Stowers, David Campbell, Michael Stewart, Paul O'Donovan and
Colleen Lucas (Minute secretary)
Apologies
Tracey Mora, Tricia Carroll and Helen Stowers.
Toni Burnside, Aaron Reid, Kirk McKay, Glenn Bongartz, Noella Gould, Helen Stowers, David Campbell, Michael Stewart, Paul O'Donovan and
Colleen Lucas (Minute secretary)
Apologies
Tracey Mora, Tricia Carroll and Helen Stowers.
Public Excluded Session
Motion
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
Correspondence
As per the schedule
5.1 STA News includes lots of professional development options for new Boards.
5.2 Education Funding Changes - to be discussed in Toni's Report.
Motion
That the inwards correspondence be received. A Reid Carried
5.1 STA News includes lots of professional development options for new Boards.
5.2 Education Funding Changes - to be discussed in Toni's Report.
Motion
That the inwards correspondence be received. A Reid Carried
Prinicpal's Report
6.1.1. Stewart ship
6.1.1.1 Bulk Funding Proposal - NZEI Paid Union Meeting for all staff, well attended. BoT to send a letter to Hekia Perata. Toni to draft and email out to
BoT before sending off.
6.1.1.2. Staffing 2017
6.1.1.2.1 We are down 0.10FTTE. this is great news for our staff. Redeploymnet is not necessary as we are staffed on 390 children.
6.1.1.2.2. We will start with 15 classes with a new growth class at the end of Term 1 and maybe another later on.
6.1.1.2.3. Supernumerary Teacher - become available as a result of a school closing. Teachers who do not get a position in the new school are
protected for 1 year. They can work in anorher school as a supernumerary teacher for 1 year. This is at no cost to the school. If a position
becomes vacant, the supernumerary teacher must be offered the vacant position.
6.1.1.3. COOL Schools - for online learning. Not a good option for our needy children.
6.1.1.4. Community of Learning - to expand our established Otakaro Cluster. Otakaro Cluster to push on with Community of Learning Cluster. Those
schools not there yet will be considered as they get themselves established. Lead principal and lead teachers are required.
6.1.1.5. Out of Zone Placements for 2017 - discussion
Motion
That the Board approve 100 Out of Zone placements for the 2017 school year. T Burnside / M Stewart Carried
6.1.1.6. Education Review Office (ERO) Visit - This is confirmed for Term 4, Week 4. Arriving Monday 31 October. Self review practice will be under the
microscope.
6.1.1.7. Social Worker 2017 - This has been very successful initiative for 2016. Offer of one social worker for 2017 at a cost of $12,000 for 12 months. We
would want the same social worker. Discussion. We cannot afford to not take up this offer. BoT to fund from reserves. Get some measurables
for 2017. Link to student outcomes. To give some thought to sourcing a private sponsor to fund this.
Motion
That the social worker for 2017 be funded from reserves. A Reid Carried
6.1.1.8. Start Date for 2017 - 388 half days, 1 day for professional development. Extra day not gazetted by MOE yet. Teacher Only Day options are,
Easter and Queen's Birthday.
Motion
That Banks Avenue School start school in 2017 on Monday 30 January. T Burnside / P O'Donovan Carried
6.1.2. Leadership
6.1.2.1. MLE Melbourne Experience - Inspiration boards on display in Room 18. They look amazing.
6.1.2.2. MLE Balance Sheet - Report presented at Finance Committee meeting. One account still outstanding. Result - event will come in under budget. 6.1.2.3. Cultural Day - the children were very excited about this day.
6.1.2.4. Property - quotes in for black paper and painting. Vikanda to look over. MOE to pay. Funds to come from our future build funds.
6.1.2.5. No news yet on new site location.
Motion
That the repairs and maintenance as per quotes in Toni's report be carried. out. To complete over the school holidays. T Burnside / A Reid Carried
6.1.2.6. Student Achievement Data - e-AsTTle Writing Results - interim data. Toni talked the Board through the report. Lots of moderating building in the
process. TTT could moderate at random, pieces of work from children. Data a lot more reliable now.
6.1.3. Educational Connections Home-School Partnerships.
6.1.3.1. PTA - qudos to them - a great team of people. a very enthusiastic group doing a great job. Board to acknowledge with cake and coffee
vouchers. Toni to give the tasks to PTA reps.
6.1.3.2. Reading together Programme - The programme is going well with seven parents attending.
6.1.4. Curriculum, Teaching and Learning
6.1.4.1 Science has been the focus this term. Highly engaging for children.
6.1.5. Professional Capability
6.1.5.1. Principal's Appraisal - the draft report makes very good reading. Lois Christmas will be back in November to complete her 360 review process.
6.1.1.2. Staff Appraisals - we are well through this process for the year.
Motion
That the Principal's Report be adopted. T Burnside / A Reid Carried
6.1.1.1 Bulk Funding Proposal - NZEI Paid Union Meeting for all staff, well attended. BoT to send a letter to Hekia Perata. Toni to draft and email out to
BoT before sending off.
6.1.1.2. Staffing 2017
6.1.1.2.1 We are down 0.10FTTE. this is great news for our staff. Redeploymnet is not necessary as we are staffed on 390 children.
6.1.1.2.2. We will start with 15 classes with a new growth class at the end of Term 1 and maybe another later on.
6.1.1.2.3. Supernumerary Teacher - become available as a result of a school closing. Teachers who do not get a position in the new school are
protected for 1 year. They can work in anorher school as a supernumerary teacher for 1 year. This is at no cost to the school. If a position
becomes vacant, the supernumerary teacher must be offered the vacant position.
6.1.1.3. COOL Schools - for online learning. Not a good option for our needy children.
6.1.1.4. Community of Learning - to expand our established Otakaro Cluster. Otakaro Cluster to push on with Community of Learning Cluster. Those
schools not there yet will be considered as they get themselves established. Lead principal and lead teachers are required.
6.1.1.5. Out of Zone Placements for 2017 - discussion
Motion
That the Board approve 100 Out of Zone placements for the 2017 school year. T Burnside / M Stewart Carried
6.1.1.6. Education Review Office (ERO) Visit - This is confirmed for Term 4, Week 4. Arriving Monday 31 October. Self review practice will be under the
microscope.
6.1.1.7. Social Worker 2017 - This has been very successful initiative for 2016. Offer of one social worker for 2017 at a cost of $12,000 for 12 months. We
would want the same social worker. Discussion. We cannot afford to not take up this offer. BoT to fund from reserves. Get some measurables
for 2017. Link to student outcomes. To give some thought to sourcing a private sponsor to fund this.
Motion
That the social worker for 2017 be funded from reserves. A Reid Carried
6.1.1.8. Start Date for 2017 - 388 half days, 1 day for professional development. Extra day not gazetted by MOE yet. Teacher Only Day options are,
Easter and Queen's Birthday.
Motion
That Banks Avenue School start school in 2017 on Monday 30 January. T Burnside / P O'Donovan Carried
6.1.2. Leadership
6.1.2.1. MLE Melbourne Experience - Inspiration boards on display in Room 18. They look amazing.
6.1.2.2. MLE Balance Sheet - Report presented at Finance Committee meeting. One account still outstanding. Result - event will come in under budget. 6.1.2.3. Cultural Day - the children were very excited about this day.
6.1.2.4. Property - quotes in for black paper and painting. Vikanda to look over. MOE to pay. Funds to come from our future build funds.
6.1.2.5. No news yet on new site location.
Motion
That the repairs and maintenance as per quotes in Toni's report be carried. out. To complete over the school holidays. T Burnside / A Reid Carried
6.1.2.6. Student Achievement Data - e-AsTTle Writing Results - interim data. Toni talked the Board through the report. Lots of moderating building in the
process. TTT could moderate at random, pieces of work from children. Data a lot more reliable now.
6.1.3. Educational Connections Home-School Partnerships.
6.1.3.1. PTA - qudos to them - a great team of people. a very enthusiastic group doing a great job. Board to acknowledge with cake and coffee
vouchers. Toni to give the tasks to PTA reps.
6.1.3.2. Reading together Programme - The programme is going well with seven parents attending.
6.1.4. Curriculum, Teaching and Learning
6.1.4.1 Science has been the focus this term. Highly engaging for children.
6.1.5. Professional Capability
6.1.5.1. Principal's Appraisal - the draft report makes very good reading. Lois Christmas will be back in November to complete her 360 review process.
6.1.1.2. Staff Appraisals - we are well through this process for the year.
Motion
That the Principal's Report be adopted. T Burnside / A Reid Carried
Finances
6.2.1. July Report
6.2.1.1. Profit / loss budget performance - discussion
6.2.1.2. Audited accounts from BDO Spicers information now included in the Balance Sheet. More detailed breakdown. Transparency and forecasting for
Kirk's input for next meeting
Motion
That the Finance Report be adopted. A Reid Carried
6.2.1.1. Profit / loss budget performance - discussion
6.2.1.2. Audited accounts from BDO Spicers information now included in the Balance Sheet. More detailed breakdown. Transparency and forecasting for
Kirk's input for next meeting
Motion
That the Finance Report be adopted. A Reid Carried
Health and Safety
6.3.1. The team are working through new processes around Health and Safety. Working to get buy-in from all staff. Shared health and safety responsibility.
6.3.2. Lockdown Drill - practice complete.
Motion
that the meeting be extended by 10 minutes. A Reid Carried
6.3.2. Lockdown Drill - practice complete.
Motion
that the meeting be extended by 10 minutes. A Reid Carried
Board Overview 2016
7.1.1. PTA Meetings
3 October - Michael to attend
7 November - Kirk to attend
7.1.2 e-AsTTle Report complete
7.1.3. Lockdown Practice - completed.
3 October - Michael to attend
7 November - Kirk to attend
7.1.2 e-AsTTle Report complete
7.1.3. Lockdown Practice - completed.
General Business
8.1.1. New School Preparation - discussion in-committee
Previous Minutes
Motion
That the minutes of the meeting held on 20 August 2016, be taken as read and are accepted. A Reid Carried
That the minutes of the meeting held on 20 August 2016, be taken as read and are accepted. A Reid Carried
Matters Arising
12.1.1. Nil
Board Only Business
Nil
Next Meeting
Tuesday 18 October
Tuesday 15 November
Wednesday 14 December
Tuesday 15 November
Wednesday 14 December
The meeting closed at 8:50pm.
