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Meeting Held On Tuesday 20 September 2016 at 6:15pm

Present
Toni Burnside, Aaron Reid, Kirk McKay, Glenn Bongartz, Noella Gould, Helen Stowers, David Campbell, Michael Stewart, Paul O'Donovan and
Colleen Lucas (Minute secretary)


Apologies  
Tracey Mora, Tricia Carroll and Helen Stowers.

Public Excluded Session

Motion
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting.  The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons.  A Reid  Carried
 

Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting.  A Reid  Carried

Correspondence

As per the schedule
5.1  STA News includes lots of professional development options for new Boards.
5.2  Education Funding Changes - to be discussed in Toni's Report.
​

​Motion       
That the inwards correspondence be received.  A Reid      Carried

Prinicpal's Report

6.1.1. Stewart ship
           6.1.1.1  Bulk Funding Proposal - NZEI Paid Union Meeting for all staff, well attended. BoT to send a letter to Hekia Perata.  Toni to draft and email out to
                         BoT before sending off. 
           6.1.1.2.  Staffing 2017
                 6.1.1.2.1  We are down 0.10FTTE.  this is great news for our staff.  Redeploymnet is not necessary as we are staffed on 390 children.  
                 6.1.1.2.2. We will start with 15 classes with a new growth class at the end of Term 1 and maybe another later on.
                 6.1.1.2.3. Supernumerary Teacher - become available as a result of a school closing.  Teachers who do not get a position in the new school are
                                   protected for 1 year.  They can work in anorher school as a supernumerary teacher for 1 year.  This is at no cost to the school.  If a position
                                   becomes vacant, the supernumerary teacher must be offered the vacant position. 
           6.1.1.3. COOL Schools - for online learning.  Not a good option for our needy children. 
           6.1.1.4. Community of Learning - to expand our established Otakaro Cluster.  Otakaro Cluster to push on with Community of Learning Cluster. Those
                         schools not there yet will be considered as they get themselves established.  Lead principal and lead teachers are required. 
           6.1.1.5. Out of Zone Placements for 2017 - discussion
Motion
That the Board approve 100 Out of Zone placements for the 2017 school year.   T Burnside / M Stewart  Carried
           6.1.1.6. 
Education Review Office (ERO) Visit - This is confirmed for Term 4, Week 4.  Arriving Monday 31 October.  Self review practice will be under the
                          microscope.
           6.1.1.7. Social Worker 2017 - This has been very successful initiative for 2016.  Offer of one social worker for 2017 at a cost of $12,000 for 12 months.  We
                         would want the same social worker.  Discussion.  We cannot afford to not take up this offer.  BoT to fund from reserves.  Get some measurables 
                         for 2017.  Link to student outcomes.  To give some thought to sourcing a private sponsor to fund this. 
Motion
That the social worker for 2017 be funded from reserves.  A Reid  Carried
            6.1.1.8. 
Start Date for 2017 - 388 half days, 1 day for professional development.  Extra day not gazetted by MOE yet.  Teacher Only Day options are,
                          Easter and Queen's Birthday. 
Motion
That Banks Avenue School start school in 2017 on Monday 30 January.  T Burnside / P O'Donovan  Carried
6.1.2.  Leadership
             6.1.2.1.  MLE Melbourne Experience - Inspiration boards on display in Room 18.  They look amazing.
             6.1.2.2.  MLE Balance Sheet - Report presented at Finance Committee meeting.  One account still outstanding.  Result - event will come in under budget.              6.1.2.3.  Cultural Day - the children were very excited about this day.  
             6.1.2.4.  Property - quotes in for black paper and painting.  Vikanda to look over.  MOE to pay.  Funds to come from our future build funds. 
             6.1.2.5.  No news yet on new site location. 
Motion
That the repairs and maintenance as per quotes in Toni's report be carried. out.  To complete over the school holidays.  T Burnside / A Reid  Carried
             6.1.2.6.  
Student Achievement Data - e-AsTTle Writing Results - interim data.  Toni talked the Board through the report.  Lots of moderating building in the
                             process.  TTT could moderate at random, pieces of work from children.  Data a lot more reliable now. 
     
6.1.3.   Educational Connections Home-School Partnerships.  
              6.1.3.1.  PTA - qudos to them - a great team of people.  a very enthusiastic group doing a great job.  Board to acknowledge with cake and coffee
​                            vouchers.  Toni to give the tasks to PTA reps. 
              6.1.3.2.  Reading together Programme - The programme is going well with seven parents attending. 
6.1.4.  Curriculum, Teaching and Learning
              6.1.4.1 Science has been the focus this term.  Highly engaging for children. 
6.1.5.  Professional Capability
    
         6.1.5.1. Principal's Appraisal - the draft report makes very good reading.  Lois Christmas will be back in November to complete her 360 review process. 
              6.1.1.2. Staff Appraisals - we are well through this process for the year. 
              
Motion
That the Principal's Report be adopted.  T Burnside / A Reid  Carried

Finances

6.2.1.  July Report
            6.2.1.1.  Profit / loss budget performance - discussion
            6.2.1.2. Audited accounts from BDO Spicers information now included in the Balance Sheet.  More detailed breakdown.  Transparency and forecasting for
                           Kirk's input for next meeting
Motion
That the Finance Report be adopted.  A Reid  Carried

Health and Safety

6.3.1.  The team are working through new processes around Health and Safety.  Working to get buy-in from all staff.  Shared health and safety responsibility. 
​6.3.2.  ​Lockdown Drill - practice complete. 

Motion
that the meeting be extended by 10 minutes.  ​A Reid  Carried

Board Overview 2016

7.1.1.  PTA Meetings 
            3 October - Michael to attend
            7 November - Kirk to attend
7.1.2   e-AsTTle Report complete
7.1.3.  Lockdown Practice - completed.

General Business

8.1.1.   New School Preparation - discussion in-committee

Previous Minutes

Motion           
That the minutes of the meeting held on 20 August 2016, be taken as read and are accepted.  A Reid     Carried

Matters Arising

12.1.1.  Nil

Board Only Business

Nil

Next Meeting

Tuesday 18 October
Tuesday 15 November
​Wednesday 14 December 

The meeting closed at 8:50pm.
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  • Home
  • Our School
    • About Our School
    • HEART Values & PB4L >
      • Children with HEART badges
    • Ōtakāro Kahui Ako
    • Learning Support
    • Our Curriculum >
      • EOTC
      • ESOL
      • Health Curriculum
      • e-Learning - BYOD >
        • Family Zone
      • Assessment and Reporting
      • Extra-Curricular
      • Student Council/Leadership
      • Māori Learning
      • Pasifika Learning
  • Our Team
    • Principal Welcome
    • Staff
    • Our Students >
      • Muringa - Junior Module
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      • PIA Challenges >
        • About
        • Bronze Award
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        • Ruby Award
    • PTA
    • Board >
      • Meet Our BOT
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  • Whānau Information
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    • After School Care >
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    • Facts About Head Lice
    • Information A-Z
    • Kindo Shop
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  • Learning
  • Contact Us