Meeting Held On Tuesday 22 September at 6:30pm
Present
Toni Burnside (Principal), Aaron Reid (Chairperson), Trevor Wilson, Glenn Bongartz, Noella Gould, Karen Elliott, Kirk McKay, Helen Stowers, Colleen Lucas (minute secretary)
Apologies - Nil
Toni Burnside (Principal), Aaron Reid (Chairperson), Trevor Wilson, Glenn Bongartz, Noella Gould, Karen Elliott, Kirk McKay, Helen Stowers, Colleen Lucas (minute secretary)
Apologies - Nil
Welcome
In Attendance
Tricia Carroll (Deputy Principal) and Nick Harrall and Sean Wheeler (Ministry of Education)
David Campbell (parent) to the open session of the meeting only.
Motion
That Tricia Carroll, Nick Harrall and Sean Wheeler have in-committee speaking rights to discuss student behaviour. A Reid Carried
Tricia Carroll (Deputy Principal) and Nick Harrall and Sean Wheeler (Ministry of Education)
David Campbell (parent) to the open session of the meeting only.
Motion
That Tricia Carroll, Nick Harrall and Sean Wheeler have in-committee speaking rights to discuss student behaviour. A Reid Carried
Public Excluded Session
Motion
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
Motion
That Tricia Carroll and David Campbell have speaking rights for the open session of the meeting. A Reid Carried
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
Motion
That Tricia Carroll and David Campbell have speaking rights for the open session of the meeting. A Reid Carried
Correspondence
As per the schedule
Reports
7.1 Principal's Report - Toni Burnside
7.1.1 Maths Report - Toni talked the Board through the Senior School Report based on e-asTTle’s test on numbers. The e-asTTle test is a snapshot only.
7.1.2 CPPA Conference - to grow waiata - MOE putting PD together for design process for new schools using a navigator to work with schools. Resources on MOE website accessed only by schools going through design process.
7.1.3 School Evaluation Indicators - ERO booklet has been reduced to handout size form currently in draft. Toni to look to include in strategic plan and self review process. This will make reporting retrieval easier.
7.1.4 Heath Review - Adopt statement of delivery by Board - Ratify - review in another two years. Very low response rate from community to survey.
Motion
That the Health Statement of Delivery be adopted. T Burnside / H Stowers
7.1.5 Behaviour Management Policy - up for review 2016. Community advised via newsletter to view online. Reviewed as staff at school.
Motion
That changes as tabled be adopted. T Burnside / G Bongartz
7.1.6 Staffing for 2016 - staffing entitlement arrived via email and planning for 2016 is underway. We will be in a position to bank staffing from beginning of
2016 year. MOE Funding Entitlement to follow shortly. Then we will begin on the 2016 budget. We currently have two fixed term teaching positions. Discussion re staffing and fixed term positions for 2016.
Motion
That two teaching positions be advertised for 2016.
- Position 1 - permanent teaching position
- Position 2 - fixed term teaching position A Reid
Appointments Committee - will be made up from: senior management, a team leader and one BOT member
7.1.7 Out of Zone Placements for 2016 - discussion
Motion
That 100 out of zone placements be available for 2016. A Reid
7.1.8 Leave Confirmation Report - tabled for discussion and ratification.
Motion
That the Leave Balance Report be ratified. G Bongartz/ K Elliot
7.1.9 Leave Liability - this figure is to be noted in the school finances.
7.1.10 Financial Package Moving Forward - Zero professional development coming up in October for Toni and Colleen. Kirk & Colleen to do some background work. Kirk is working a solution for Banks Avenue School - Kirk / Colleen
7.1.11 Property Report - refer to report. Discussion regarding the library becoming a shared learning space - not until 2017. With Room’s 4, 5, 6 and possibly 7 not in use for 2016 - we need to be aware we do not want to isolate Rooms 1 and 2.
7.1.11.1 Strategic Plan Review - Al Fone to run a PD session. Staff looking at school values, community have been consulted. Mission statement may also be reviewed with navigator as part of master planning process. - book date - Toni, Kirk and Aaron to come up with a plan and dates and a programme of work - Toni, Aaron, Kirk
7.1.12 Focus Report - Dynamic Physical Environment - systems and ICT - refer to report.
7.1.13 Melbourne MLE PD Proposal - discussion. Funding to come from unspent PD budget 2015 (PD has been done in-house with minimal external costs), MOE $10,000 and MOE $3,000 plus a contribution from the Board. Toni to is to develop a more comprehensive plan and costs - Toni
Motion
That the Board commit up to $20,000.00 to the Melbourne MLE professional development experience. N Gould / T Wilson
Finances
7.2.1 For the current period we are looking at a $30,000 surplus if we continue with the same thread. Staffing overspend will have an influence on the final
result.
Motion
That the Finance Report be adopted. K McKay / K Elliott
7.2.2 BDO Audit Proposal 2015-2017 - the finance committee have discussed and sought clarification from BDO Spicers on their increases.
Motion
That the BDO Audit Proposal 2015 - 2017, as tabled,be adopted, signed and returned to the auditors. N Gould / G Bongartz
result.
Motion
That the Finance Report be adopted. K McKay / K Elliott
7.2.2 BDO Audit Proposal 2015-2017 - the finance committee have discussed and sought clarification from BDO Spicers on their increases.
Motion
That the BDO Audit Proposal 2015 - 2017, as tabled,be adopted, signed and returned to the auditors. N Gould / G Bongartz
Self Review
7.3.1 Board Overview - reviewed and updated for this period.
7.3.2 Cyber Audit - committee is Glenn and Kirk - to begin audit process. To develop Terms of Reference and bring back to the Board - Glenn / Kirk
7.3.2 Cyber Audit - committee is Glenn and Kirk - to begin audit process. To develop Terms of Reference and bring back to the Board - Glenn / Kirk
General Business
8.1 PTA meeting for October - Trevor to attend. PTA professional development - Aaron to follow up with Jen
Previous Minutes
9.1 School Absences Analysis - End Term 2, 2015 - corrections have not been made to this report yet
Motion
That the minutes of the meeting held on 25 August 2015, be taken as read and are accepted. A Reid
Motion
That the minutes of the meeting held on 25 August 2015, be taken as read and are accepted. A Reid
Matters Arising
10.1 7.4 - refer to 7.3.2 - Cyber Audit
Next Meeting
11.1 Tuesday 17 November
11.2 Tuesday 15 December
11.2 Tuesday 15 December
The meeting closed at 9:00pm
