Meeting Held On Tuesday 18 October 2016 at 6:15pm
Present
Toni Burnside, Kirk McKay, Glenn Bongartz, Noella Gould, Helen Stowers, David Campbell, Michael Stewart, Paul O'Donovan and
Colleen Lucas (Minute secretary)
Apologies
Aaron Reid
Toni Burnside, Kirk McKay, Glenn Bongartz, Noella Gould, Helen Stowers, David Campbell, Michael Stewart, Paul O'Donovan and
Colleen Lucas (Minute secretary)
Apologies
Aaron Reid
Public Excluded Session
Motion
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. K McKay Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. K McKay Carried
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. K McKay Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. K McKay Carried
Correspondence
As per the schedule
5.1 The Honorable Hekia Perata - letter drafted and circulated to the BoT. Ready to send.
Motion
That the inwards correspondence be received and the outwards correspondence be approved. K McKay Carried
5.1 The Honorable Hekia Perata - letter drafted and circulated to the BoT. Ready to send.
Motion
That the inwards correspondence be received and the outwards correspondence be approved. K McKay Carried
Prinicpal's Report
6.1.1. Stewart ship
6.1.1.1 ERO visit - Ann Bodkin - meet with BoT 31 October at 5:45pm. Timetablw out to BoT, Maori welcome, to be greeted by the children, waiata, kapa
haka, followed by afternoon tea. Information to go in newsletter outining protocols and afternoon.
is doing great work with our pre-schools. We feed in from a large number of pre-schools.
6.1.1.3. Mirama School - discussion around schools using a secure room as a timeout space for out of control children. Mirama is a special needs school in
Wellington. They have a purpose built room for children who are out of control.
reading recovery skills. Only wants part-time work. We would have her services free for one year. Toni to clarify what she would do if a fulltime'
position came up. We would not want her to take up that position.
Motion
That the Board ratify the offier for the supernumery teaching posiition as outlined above. K McKay / H Stowers Carried
6.1.1.5. Minister Perata - COOL Schools and Bulk Funding - this has been opposed by schools. BoT letter circulated and ready to send to the Minister.
6.1.1.6. New School Sote - waiting for final sign-off by MOE, then an announcement.
6.1.2. Leadership
6.1.2.1. Junior Data - refer to next meeting.
6.1.2.2. Science Report - refer to next meeting.
6.1.2.3. Reading Recovery 2017 - MOE to fund 0.30FTTE and BoT to fund 0.30FTTE - same as 2016.
Motion
That the Board fund 0.30FTTE Reading Recovery teacher for 2017. This will be funded from reserves. T Burnside / K McKay Carried
6.1.2.4. Ethnic Breakdown - refer to chart - 20% of our students are Maori.
6.1.2.5. Health & Safety
6.1.2.5.1. Steve is to attend a two day Health and Safety seminar in November.
6.1.2.5.2. Room 15-16 brick wall at risk of falling down. End of block in same position.
6.1.3. Educational Connections Home-School Partnerships.
6.1.3.1. . BoT End of Year Afternoon Tea - confirmed for Wednesday 14 December at 3:30pm followed by final BoT meeting for the year.
6.1.3.2. Staff Lunch - discussion
Motion
That the Board will fund the staff end of year lunch at $50 per head, plus a drink each. G Bongartz / T Burnside Carried
Helen will take great delight in letting staff know.
6.1.4. Curriculum, Teaching and Learning
6.1.4.1
6.1.5. Professional Capability
6.1.5.1. . Cultural Audit - looking at the number of Maori students participating in school clubs and leadership activities. Interestingly, no Maori studetns are
in our leadership groups. Good discussion on how to involve and empower these students into some of these leadership roles and activitis.
Kapa haka has only 38% Maori students participating.
6.1.5.2. Mentoring Programme - would like to extend the progrmme to supporting families getting children to 'out of school' activities. BoT to support with
funding. Toni to investigate for 2017.
6.1.5.3. Breakfast - Kick Start Programme - small return so far from survey. Children to be surveyed as well.
6.1.5.4. Wellbeing Survey - some good positive feedback initially. More detailed results to follow.
6.1.4.5. Social Worker - summary of data in Principal's Report.
6.1.4.6. Behaviour Report - refer to next meeting. Toni verbally updated the Board.
Motion
That the Principal's Report be adopted. T Burnside / K McKay Carried
6.1.1.1 ERO visit - Ann Bodkin - meet with BoT 31 October at 5:45pm. Timetablw out to BoT, Maori welcome, to be greeted by the children, waiata, kapa
haka, followed by afternoon tea. Information to go in newsletter outining protocols and afternoon.
- Link to KaHikatea - BoT to read.
- Toni to share management team presentation to refresh BoT.
- Triangulation of information.
- Meetings with BoT, management and team leaders.
- Visiting classrooms.
- Appraisals.
- FFP students.
- Staff survey.
- Feedback at 4:00pm each day of visit.
is doing great work with our pre-schools. We feed in from a large number of pre-schools.
6.1.1.3. Mirama School - discussion around schools using a secure room as a timeout space for out of control children. Mirama is a special needs school in
Wellington. They have a purpose built room for children who are out of control.
- Toni advised to put some guidelines in place prior to MOE releasing theirs.
- Record data in e-Tap.
- BoT Heath & Safety committee to check glass.
reading recovery skills. Only wants part-time work. We would have her services free for one year. Toni to clarify what she would do if a fulltime'
position came up. We would not want her to take up that position.
Motion
That the Board ratify the offier for the supernumery teaching posiition as outlined above. K McKay / H Stowers Carried
6.1.1.5. Minister Perata - COOL Schools and Bulk Funding - this has been opposed by schools. BoT letter circulated and ready to send to the Minister.
6.1.1.6. New School Sote - waiting for final sign-off by MOE, then an announcement.
6.1.2. Leadership
6.1.2.1. Junior Data - refer to next meeting.
6.1.2.2. Science Report - refer to next meeting.
6.1.2.3. Reading Recovery 2017 - MOE to fund 0.30FTTE and BoT to fund 0.30FTTE - same as 2016.
Motion
That the Board fund 0.30FTTE Reading Recovery teacher for 2017. This will be funded from reserves. T Burnside / K McKay Carried
6.1.2.4. Ethnic Breakdown - refer to chart - 20% of our students are Maori.
6.1.2.5. Health & Safety
6.1.2.5.1. Steve is to attend a two day Health and Safety seminar in November.
6.1.2.5.2. Room 15-16 brick wall at risk of falling down. End of block in same position.
6.1.3. Educational Connections Home-School Partnerships.
6.1.3.1. . BoT End of Year Afternoon Tea - confirmed for Wednesday 14 December at 3:30pm followed by final BoT meeting for the year.
6.1.3.2. Staff Lunch - discussion
Motion
That the Board will fund the staff end of year lunch at $50 per head, plus a drink each. G Bongartz / T Burnside Carried
Helen will take great delight in letting staff know.
6.1.4. Curriculum, Teaching and Learning
6.1.4.1
6.1.5. Professional Capability
6.1.5.1. . Cultural Audit - looking at the number of Maori students participating in school clubs and leadership activities. Interestingly, no Maori studetns are
in our leadership groups. Good discussion on how to involve and empower these students into some of these leadership roles and activitis.
Kapa haka has only 38% Maori students participating.
6.1.5.2. Mentoring Programme - would like to extend the progrmme to supporting families getting children to 'out of school' activities. BoT to support with
funding. Toni to investigate for 2017.
6.1.5.3. Breakfast - Kick Start Programme - small return so far from survey. Children to be surveyed as well.
6.1.5.4. Wellbeing Survey - some good positive feedback initially. More detailed results to follow.
6.1.4.5. Social Worker - summary of data in Principal's Report.
6.1.4.6. Behaviour Report - refer to next meeting. Toni verbally updated the Board.
Motion
That the Principal's Report be adopted. T Burnside / K McKay Carried
Finances
6.2.1. September Report
6.2.1.1. Profit / loss budget performance - discussion
Motion
That the Finance Report be adopted. K McKay Carried
6.2.1.1. Profit / loss budget performance - discussion
Motion
That the Finance Report be adopted. K McKay Carried
Health and Safety
6.3.1.
Board Overview 2016
7.1.1. EOTC - go to Schooldocs - lots of hyperlinks. Need to align school documents with Schooldocs formats early 2017. Staff parents and community.
7.1.2. Sun Protection - staff, parents and community to repond.
7.1.3. Science Report - refer to November meeting.
7.1.4. Budget format - emailed to Toni.
7.1.2. Sun Protection - staff, parents and community to repond.
7.1.3. Science Report - refer to November meeting.
7.1.4. Budget format - emailed to Toni.
General Business
8.1.1. New School Preparation
8.1.2. Curtains - Noella and a parent are working to take down class curtains, wash and repair. Need more helpers. Include note in newsletter.
8.1.2. Curtains - Noella and a parent are working to take down class curtains, wash and repair. Need more helpers. Include note in newsletter.
Previous Minutes
9.1. Discussion about Board members engaging contracting services and what guidelines should be in place.
9.2. BoT members working in schools - developing policy at local level. Refer to early 2017 meeting as part of delegations at start of year.
9.3. Process guidelines and include at start of year.
Motion
That the minutes of the meeting held on 20 September 2016, be taken as read and are accepted. G Bongartz / K McKay Carried
9.2. BoT members working in schools - developing policy at local level. Refer to early 2017 meeting as part of delegations at start of year.
9.3. Process guidelines and include at start of year.
Motion
That the minutes of the meeting held on 20 September 2016, be taken as read and are accepted. G Bongartz / K McKay Carried
Matters Arising
12.1.1. Nil
Board Only Business
Nil
Next Meeting
Tuesday 15 November
Wednesday 14 December
Wednesday 14 December
The meeting closed at 8:39pm.
