Meeting Held On Tuesday 20 October at 6:30pm
Present
Toni Burnside (Principal), Aaron Reid (Chairperson), Trevor Wilson, Glenn Bongartz, Noella Gould, Karen Elliott, Kirk McKay, Helen Stowers, Colleen Lucas (minute secretary)
Apologies - Nil
Toni Burnside (Principal), Aaron Reid (Chairperson), Trevor Wilson, Glenn Bongartz, Noella Gould, Karen Elliott, Kirk McKay, Helen Stowers, Colleen Lucas (minute secretary)
Apologies - Nil
Welcome
In Attendance
Tracey Mora (Deputy Principal)
David Campbell (parent) to the open session of the meeting only.
Motion
That Tracey Mora have in-committee speaking rights to discuss student behaviour. A Reid Carried
Tracey Mora (Deputy Principal)
David Campbell (parent) to the open session of the meeting only.
Motion
That Tracey Mora have in-committee speaking rights to discuss student behaviour. A Reid Carried
Public Excluded Session
Motion
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
Motion
That Tracey Mora and David Campbell have speaking rights for the open session of the meeting. A Reid Carried
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
Motion
That Tracey Mora and David Campbell have speaking rights for the open session of the meeting. A Reid Carried
Correspondence
As per the schedule
Motion
That the inwards correspondence be received. A Reid Carried
Motion
That the inwards correspondence be received. A Reid Carried
Reports
6.1 Principal;'s Appraisal - summed up in a word 'A+'. Well done Toni. Executive summary to be shared with the Board and staff.
6.2 Principal's Report
6.2.1 New Student Report Format - to trial at the end of this year with parents. Chosen from a variety samples from MOE website and other schools. e-Tap to pull this set up into our current e-tap system ready to use. It is still a work in progress.
6.2.2 Values - discussed at length. Want to recognise our cultural diversity.
6.2.3 Adventure Based Learning Programme - to begin on a Monday after school for 1.5 hours, two days a week.. Rewarding with beads, different colours for different behaviours. Trial programme for Term 4 then evaluate. Limited to 9 children ratio 1:3. Targeting Year 2 / 3 children.
6.2.4 Mentoring Programme - for children - big brother-big sister. 45 minute programme once a week.
6.2.5 PB4L - Positive Behaviour 4 Learning - one school has dropped out so BAS now able to immerse into the full programme. Information shared with Board prior to the meeting. Need buy in from 80% of staff. Have had staff meeting, couple of readings, further meeting then a vote. All staff have been invited to attend.
6.2.6 Community Survey - good information returned. Staff analysed the results. Summary out to the community in last week’s newsletter with link to full result summary on website. Traffic is an on-going problem on Banks Ave. Keep info in the newsletter. Gayhurst Road has become a bit of a race track now it is back open again.
6.2.7 Start of Year 2016 - consultation with staff and local schools.
Motion
- That Banks Avenue School sign up for the PB4L programme,
- That the 2016 term dates be ratified - refer to Principal’s report,
- That the Teacher Only Days for 2016 be ratified,
- That Lois Christmas be Principal’s appraiser for a minimum of 3 years,
- That the Board match the MOE allowance for Reading Recovery for 2016 and
- That the Assurances be ratified - refer to Principal’s Report.
Finances
6.3.1 Looking at $20,000 deficit year end based on current report. Staffing overuse will have an influence on our final result for the year.
6.3.2 Toni to meet with Vikanda Bagrie, MOE, to clarify access to funds for deferred maintenance - Toni
6.3.3 Kirk has had discussion with Sandy Dunn at Solutions & Services re financial options for BAS. They are moving a number of schools to Xero. Kirk has been researching both Xero and Recon. Solutions and Services are happy to continue to support BAS with our end of year reporting. Working towards a changeover at the end of 2015.
Motion
That the Finance Report be adopted. A Reid Carried
6.3.2 Toni to meet with Vikanda Bagrie, MOE, to clarify access to funds for deferred maintenance - Toni
6.3.3 Kirk has had discussion with Sandy Dunn at Solutions & Services re financial options for BAS. They are moving a number of schools to Xero. Kirk has been researching both Xero and Recon. Solutions and Services are happy to continue to support BAS with our end of year reporting. Working towards a changeover at the end of 2015.
Motion
That the Finance Report be adopted. A Reid Carried
Self Review
6.4.1 Board Overview - reviewed and updated for this period.
6.4.2 Staff well being survey to be completed before year end.
6.4.2 Staff well being survey to be completed before year end.
General Business
6.5 Melbourne MLE Experience
- Will go ahead in the July 2016 holidays
- Board to look at visiting schools and talking to other Boards.
- Toni to work on programme of opportunities for parents to view and discuss MLE’s at BAS.
Previous Minutes
Motion
That the minutes of the meeting held on 22 September 2015, be taken as read and are accepted. K McKay / T Burnside Carried
That the minutes of the meeting held on 22 September 2015, be taken as read and are accepted. K McKay / T Burnside Carried
Matters Arising
7.1 Cyber Audit - refer to next meeting - Kirk / Glenn
Board Only Business
8.1 Strategic Plan Professional Development with Al Fone - could do it next year. . Leave until March 2016.
8.2 Distribution of Documents - now distributed via BOT googledocs email addresses.
8.3 Staff/BOT Afternoon Tea - - Tuesday 15 December 3.30 pm followed by BOT meeting then dinner/drinks at Aaron's
8.4 Self Review Forms - refer to next meeting.
8.2 Distribution of Documents - now distributed via BOT googledocs email addresses.
8.3 Staff/BOT Afternoon Tea - - Tuesday 15 December 3.30 pm followed by BOT meeting then dinner/drinks at Aaron's
8.4 Self Review Forms - refer to next meeting.
Next Meeting
9.1 Tuesday 17 November
9.2 Tuesday 15 December
9.2 Tuesday 15 December
The meeting closed at 8:30 pm
