Meeting Held On Tuesday 15 November 2016 at 6:15pm
Present
Toni Burnside, Aaron Reid, Kirk McKay, Glenn Bongartz, Noella Gould, Helen Stowers, Michael Stewart, Paul O'Donovan and
Jen Macdonald (Minute secretary)
Apologies
David Campbell
Toni Burnside, Aaron Reid, Kirk McKay, Glenn Bongartz, Noella Gould, Helen Stowers, Michael Stewart, Paul O'Donovan and
Jen Macdonald (Minute secretary)
Apologies
David Campbell
Public Excluded Session
Motion
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
Guest Speakers / Visitors
Welcome to Wendy Preston - parent and PTA
Correspondence
As per the schedule
5.1
Motion
That the inwards correspondence be received. A Reid Carried
5.1
Motion
That the inwards correspondence be received. A Reid Carried
Prinicpal's Report
6.1.1. Stewart ship
6.1.1.1 Seclusion Guidelines from MOE - Toni has asked for a representative from the MOE to attend our Teacher Only Day in o5der to explain the new
guidelines. Board members asked to attend.
6.1.2. Leadership
6.1.2.1. Property - The Board approved the renovations to Rooms 17 & 18.
6.1.3. Educational Connections Home-School Partnerships.
6.1.3.1. . PTA Dinner - 28 November - venue to be confirmed. Wendy gave an open invitation to all Board members if they would like to
attend.
6.1.4. Curriculum, Teaching and Learning
6.1.4.1
6.1.5. Professional Capability
6.1.5.1. Attendance Report - Toni to change headings to that they are more general and so that students can not easily be identified.
Short recess while alarms were being sorted.
Motion
That the Principal's Report be adopted. T Burnside / A Reid Carried
6.1.1.1 Seclusion Guidelines from MOE - Toni has asked for a representative from the MOE to attend our Teacher Only Day in o5der to explain the new
guidelines. Board members asked to attend.
6.1.2. Leadership
6.1.2.1. Property - The Board approved the renovations to Rooms 17 & 18.
6.1.3. Educational Connections Home-School Partnerships.
6.1.3.1. . PTA Dinner - 28 November - venue to be confirmed. Wendy gave an open invitation to all Board members if they would like to
attend.
6.1.4. Curriculum, Teaching and Learning
6.1.4.1
6.1.5. Professional Capability
6.1.5.1. Attendance Report - Toni to change headings to that they are more general and so that students can not easily be identified.
Short recess while alarms were being sorted.
Motion
That the Principal's Report be adopted. T Burnside / A Reid Carried
Finances
6.2.1. Southern Trust Funding Application
Motion
That thre Board ratify an application by Thea Mickell Services on behalf of Banks Avenue School to the Southern Trust for $2,800 for assistance towards the cost of activities for our 2017 Figure it Out Boys Programme. N Gould / G Bongartz Carried.
6.2.2. Finance Committee Meeting - was held this morning. Had to be postponed due to Show Day and earthquakes. Still some glitches in the report that will need
to be ironed out before the next meeting.
6.2.3. Reckon Review - to be held tomorrow with Toni, Kirk and Admin team.
6.2.4. Finances are well within their budgets at this stage apart from Property. Toni and Steve to review this.
Motion
That the Finance Report be adopted. K McKay / A Reid Carried
Motion
That thre Board ratify an application by Thea Mickell Services on behalf of Banks Avenue School to the Southern Trust for $2,800 for assistance towards the cost of activities for our 2017 Figure it Out Boys Programme. N Gould / G Bongartz Carried.
6.2.2. Finance Committee Meeting - was held this morning. Had to be postponed due to Show Day and earthquakes. Still some glitches in the report that will need
to be ironed out before the next meeting.
6.2.3. Reckon Review - to be held tomorrow with Toni, Kirk and Admin team.
6.2.4. Finances are well within their budgets at this stage apart from Property. Toni and Steve to review this.
Motion
That the Finance Report be adopted. K McKay / A Reid Carried
Self Review - Policies
6.3.1. Brief review of Salary Units and Vultural Diversity presented by Toni.
6.3.2. Policies being reviewed by Schooldocs are:
6.3.2. Policies being reviewed by Schooldocs are:
- EOTC (Education Outside the Classroom)
- Sunsmart Policy
Board Overview 2016
7.1.1. Draft Budget 2017 - put forward to first meeting in 2017.
7.1.2. Fire and Earthquake Drills - scheduled for Friday 18 November
7.1.3. PTA meeting - Aaron to attend December meeting.
7.1.4. Board Survey - this to go to members and be discussed at December meeting.
7.1.2. Fire and Earthquake Drills - scheduled for Friday 18 November
7.1.3. PTA meeting - Aaron to attend December meeting.
7.1.4. Board Survey - this to go to members and be discussed at December meeting.
General Business
8.1.1. New School Preparation - this was discussed in depth in order for Wendy to be made aware of where we are at in the process. It was decided that toni will
send a notice home to parents to invite them to attend the Community Night on 8 December and there will be a chance for parents to ask questions about
the new school site. Toni will book in the hall at Shirley Intermediate as a back up in case of rain. It was also decided to invite representation from the
MOE to this discussion.
8.1.2. BOT / Staff Afternoon Tea - it was decided that Karen Elliott and Trevor Wilson, BoT members during 2016, be invited.
send a notice home to parents to invite them to attend the Community Night on 8 December and there will be a chance for parents to ask questions about
the new school site. Toni will book in the hall at Shirley Intermediate as a back up in case of rain. It was also decided to invite representation from the
MOE to this discussion.
8.1.2. BOT / Staff Afternoon Tea - it was decided that Karen Elliott and Trevor Wilson, BoT members during 2016, be invited.
Previous Minutes
Motion
That the minutes of the meeting held on 20 October 2016, be taken as read and are accepted. A Reid Carried
That the minutes of the meeting held on 20 October 2016, be taken as read and are accepted. A Reid Carried
Matters Arising
12.1.1. Nil
Board Only Business
Nil
Next Meeting
Wednesday 14 December
The meeting closed at 8:40pm.
