Meeting Held On Tuesday 21 June at 6:15pm
Present
Toni Burnside (Principal) Aaron Reid, Glenn Bongartz, Noella Gould, Helen Stowers, David Campbell, Michael Stewart
Colleen Lucas (Minute secretary)
Apologies
Paul O'Donovan
Toni Burnside (Principal) Aaron Reid, Glenn Bongartz, Noella Gould, Helen Stowers, David Campbell, Michael Stewart
Colleen Lucas (Minute secretary)
Apologies
Paul O'Donovan
First Meeting of the New Board
Welcome David Campbell, Paul O'Donovan and Michael Stewart as new member to the Board of Trustees. Welcome back Aaron, Noella, Glen, and Helen as staff representative.
Welcome David Campbell, Paul O'Donovan and Michael Stewart as new member to the Board of Trustees. Welcome back Aaron, Noella, Glen, and Helen as staff representative.
Election of Officers
4.1 Chairperon
Aaron stood down as Chair. Toni stand in as Chair.
Call for nominations for Chair: Aaron nominated and seconded by N Gould / G Bongartz
As there were no further nominations, Aaron is formally appointed as Chair for the term of the current Board. Aaron resumes as Board Chair.
Motion
That Kirk McKay be co-opted on to the Board of Trustees for the term of the current Board. A Reid / D Campbell Carried
4.2. Deputy Chair
Call for nominations for Deputy Chair. Kirk nominated and seconded by A Reid / N Gould
As there were not further nominations, Kirk is formally appointed as Deputy Chair for the term of the current Board.
4.3 Finance Committee - Toni Burnside, Aaron Reid and Kirk McKay
4.4 Health and Safely - Toni Burnside, Steve Davison (Property Manager) and Michael Stewart
4.5 Disciplinary Committee - Aaron Reid, Kirk McKay and Noella Gould. Reserve: David Campbell.
4.1 Chairperon
Aaron stood down as Chair. Toni stand in as Chair.
Call for nominations for Chair: Aaron nominated and seconded by N Gould / G Bongartz
As there were no further nominations, Aaron is formally appointed as Chair for the term of the current Board. Aaron resumes as Board Chair.
Motion
That Kirk McKay be co-opted on to the Board of Trustees for the term of the current Board. A Reid / D Campbell Carried
4.2. Deputy Chair
Call for nominations for Deputy Chair. Kirk nominated and seconded by A Reid / N Gould
As there were not further nominations, Kirk is formally appointed as Deputy Chair for the term of the current Board.
4.3 Finance Committee - Toni Burnside, Aaron Reid and Kirk McKay
4.4 Health and Safely - Toni Burnside, Steve Davison (Property Manager) and Michael Stewart
4.5 Disciplinary Committee - Aaron Reid, Kirk McKay and Noella Gould. Reserve: David Campbell.
Public Excluded Session
Motion
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
Correspondence
As per the schedule
7.1 NZSTA professional development for new Boards - members to view and take up cources. Goverance versus Managmenet is a good first one to start with. Kirk to follow up - Kirk
Aaron to follow up with ERO - Aaron
Motion
That the inwards correspondence be received. A Reid Carried
7.1 NZSTA professional development for new Boards - members to view and take up cources. Goverance versus Managmenet is a good first one to start with. Kirk to follow up - Kirk
Aaron to follow up with ERO - Aaron
Motion
That the inwards correspondence be received. A Reid Carried
Prinicpal's Report
8.1.1. Not all links to be printed from report.
8.1.2. National Standard Report - data and processes discussed.
8.1.3. ERO - asking for a good crop of information by 1 July. There may be an earlier visit. Big questions for the Board discussed. TTT have set up document and
have started filling in the answers to these questions. Board to keep themselves upto date with the document and be asking the right questions in preparation
for BOT visit. Review will be under five main headings already set up in Toni's Principal's Report. ERO will be looking for trtiangulated evidence. KaHikitia -
good practice for all. Relationships are the key. Toni to send KaHikatia summary out to Board members - Toni
8.1.4. Strategic Plan - Staff came up with pretty much same three goals as the Board. Not happy to change vision statement 'Learning Today to Suceed Tomorrow'
at the moment.
8.1.5 School Roll - 367 - staffed on 412. 7 to come by the end of the term. Next new entrant class to start at the start of Term 3. This class will be full by
September. Thinking about what we do from there on - spread accross classes or employ another teacher. We are starting to get some enrolments from
families not happy with cluster school option.
8.1.6. New School Survey Results - 64% want build on current site. See more later in report.
8.1.7. Property
8.1.7.1. Carpet Squares - quote $20,000 plus another $8,000 if underlay is required. Can uplift and use in new school. Costs will come from new school build.
Carpets are now a health and safety issue. Lots of duck tape holding carpets together now. Contacts for second hand carpets with underlay. Toni to
email measurements to Noella. Five classrooms in senior school to be done. Toni to invfestigate other options. What is furture build figure and what
roll size is it based on - Toni
8.1.7.2. Water Contamination - lots of sickness with one child diagnosed with notifiabel tummy but. All precautionary measures have been taken. Our water
got the all clear. Question now is whether there is soil contamination. Samples taken with results in 48 hours. Health and hygene - we have uppt the
anti around the school.
8.1.8. Health & Safety Meeting
8.1.8.1. Lockdown completed - managed all the issues.
8.1.8.2. Chemicals storage - current storage reviewed and to be updated.
8.1.8.3. Follow up on all actions
8.1.8.4. Michael to forward website to view actions and procedures, forms etc.
8.1.8.5. Serious Accidents Report
8.1.8.5.1. Child lost end of finger when self closing door closed on her hand. Mechanism has been removed from door.
8.1.8.5.2. Ice Hazards in the mornings - staff member fell and hurt themself.
8.1.9. Class Observations - how doe we know what is happenging in classrooms. Self review process. Steps developed for profesional deveopment for teachers.
Student foice gathered at same time.
8.1.10. Pre Schools Connections - lots of liason work done by Tricia to develop these connections.
8.1.11. Tiqbiz - one portal tool for cluster. One month free trial - gong well.
8.1.12. Transitions - Tricia developing relationships with children and their families before they start school.
8.1.13. Public Profile - BAS featured in Education Gazette. Radio interviews coming up.
8.1.14. e-AsTTle - reading and math report - Toni talk board through these. See reports for more detail.
8.1.15. Play Eat Learn - trial for next two weeks. Katheen Liberty - while lunch is being eaten - this would be a good time to sort out any niggles that may have arisen.
Review in two weeks. Being used in other local schools with good results.
8.1.16. New School Site - survey - 98 families responded. Overwhelmingly in favour of building on current site. Too much uncertainty with Burwood Park option.
Cresswell Ave families did not receive the survey. Toni to organise. Refer to special meeting. Date to be organised. MOE not invited.
Information required before meeting on Tuesday 5 July at 5.30pm.
1. Was Burwood Park a dump site?
2. Roll at 180 - what does this mean on other two sites?
3. Noise issues for back fence neighbours?
4. Build budget?
5. How long is programme of work?
6. Disruption to learning/
7. Geotech Report for BAS and SBHS - view our report for land issues
8.QE11 site a done deal yet for SBHS and AGHS?
Outcome from 5 July meeting - clear view of options and why.
8.1.17. Behaviour Report
8.1.17.1. Social Worker has been appointed and is to start beginning of Term 3.
8.1.17.2. Good build of on-going data in report. Well done Tracey Mora.
Motion
That the Principal's Report be adopted. T Burnside / A Reid Carried
8.1.2. National Standard Report - data and processes discussed.
8.1.3. ERO - asking for a good crop of information by 1 July. There may be an earlier visit. Big questions for the Board discussed. TTT have set up document and
have started filling in the answers to these questions. Board to keep themselves upto date with the document and be asking the right questions in preparation
for BOT visit. Review will be under five main headings already set up in Toni's Principal's Report. ERO will be looking for trtiangulated evidence. KaHikitia -
good practice for all. Relationships are the key. Toni to send KaHikatia summary out to Board members - Toni
8.1.4. Strategic Plan - Staff came up with pretty much same three goals as the Board. Not happy to change vision statement 'Learning Today to Suceed Tomorrow'
at the moment.
8.1.5 School Roll - 367 - staffed on 412. 7 to come by the end of the term. Next new entrant class to start at the start of Term 3. This class will be full by
September. Thinking about what we do from there on - spread accross classes or employ another teacher. We are starting to get some enrolments from
families not happy with cluster school option.
8.1.6. New School Survey Results - 64% want build on current site. See more later in report.
8.1.7. Property
8.1.7.1. Carpet Squares - quote $20,000 plus another $8,000 if underlay is required. Can uplift and use in new school. Costs will come from new school build.
Carpets are now a health and safety issue. Lots of duck tape holding carpets together now. Contacts for second hand carpets with underlay. Toni to
email measurements to Noella. Five classrooms in senior school to be done. Toni to invfestigate other options. What is furture build figure and what
roll size is it based on - Toni
8.1.7.2. Water Contamination - lots of sickness with one child diagnosed with notifiabel tummy but. All precautionary measures have been taken. Our water
got the all clear. Question now is whether there is soil contamination. Samples taken with results in 48 hours. Health and hygene - we have uppt the
anti around the school.
8.1.8. Health & Safety Meeting
8.1.8.1. Lockdown completed - managed all the issues.
8.1.8.2. Chemicals storage - current storage reviewed and to be updated.
8.1.8.3. Follow up on all actions
8.1.8.4. Michael to forward website to view actions and procedures, forms etc.
8.1.8.5. Serious Accidents Report
8.1.8.5.1. Child lost end of finger when self closing door closed on her hand. Mechanism has been removed from door.
8.1.8.5.2. Ice Hazards in the mornings - staff member fell and hurt themself.
8.1.9. Class Observations - how doe we know what is happenging in classrooms. Self review process. Steps developed for profesional deveopment for teachers.
Student foice gathered at same time.
8.1.10. Pre Schools Connections - lots of liason work done by Tricia to develop these connections.
8.1.11. Tiqbiz - one portal tool for cluster. One month free trial - gong well.
8.1.12. Transitions - Tricia developing relationships with children and their families before they start school.
8.1.13. Public Profile - BAS featured in Education Gazette. Radio interviews coming up.
8.1.14. e-AsTTle - reading and math report - Toni talk board through these. See reports for more detail.
8.1.15. Play Eat Learn - trial for next two weeks. Katheen Liberty - while lunch is being eaten - this would be a good time to sort out any niggles that may have arisen.
Review in two weeks. Being used in other local schools with good results.
8.1.16. New School Site - survey - 98 families responded. Overwhelmingly in favour of building on current site. Too much uncertainty with Burwood Park option.
Cresswell Ave families did not receive the survey. Toni to organise. Refer to special meeting. Date to be organised. MOE not invited.
Information required before meeting on Tuesday 5 July at 5.30pm.
1. Was Burwood Park a dump site?
2. Roll at 180 - what does this mean on other two sites?
3. Noise issues for back fence neighbours?
4. Build budget?
5. How long is programme of work?
6. Disruption to learning/
7. Geotech Report for BAS and SBHS - view our report for land issues
8.QE11 site a done deal yet for SBHS and AGHS?
Outcome from 5 July meeting - clear view of options and why.
8.1.17. Behaviour Report
8.1.17.1. Social Worker has been appointed and is to start beginning of Term 3.
8.1.17.2. Good build of on-going data in report. Well done Tracey Mora.
Motion
That the Principal's Report be adopted. T Burnside / A Reid Carried
Finances
8.2.1.
Motion
That the Finance Report be adopted.. T Burnside / H Stowers Carried
Motion
That the Finance Report be adopted.. T Burnside / H Stowers Carried
Self Review
8.3.1. Board to start working on preparation for ERO visit - Kirk and Aaron
8.3.2. One more BOT self review before the end of the year.
8.3.3. Induction folder for BOT - Colleen to share via google - Colleen
8.3.4. Wellbeing Survey - analysis of areas of concern discussed.
8.3.2. One more BOT self review before the end of the year.
8.3.3. Induction folder for BOT - Colleen to share via google - Colleen
8.3.4. Wellbeing Survey - analysis of areas of concern discussed.
Board Overview 2016
9.1.1. Updated for the current period
General Business
10.1.1. New School Preparation - deferred to special meeting on Tuesday 5 July.
10.1.2. July BoT meeting moved to Wednesday 27 July - all to confirm availability.
10.1.3. Working Bee for School Gardens - David to take to next PTA meeting.
10.1.2. July BoT meeting moved to Wednesday 27 July - all to confirm availability.
10.1.3. Working Bee for School Gardens - David to take to next PTA meeting.
Previous Minutes
Motion
That the minutes of the meeting held on 17 May 2016, be taken as read and are accepted. A Reid Carried
That the minutes of the meeting held on 17 May 2016, be taken as read and are accepted. A Reid Carried
Matters Arising
12.1.1. Nil
Board Only Business
Nil
Next Meeting
Wednesday 27 July - note the change of day
Tuesday 16 August
Tuesday 16 August
The meeting closed at 8:50pm.
