Meeting Held On Tuesday 22 June at 6:15pm
Present
Toni Burnside (Principal) Aaron Reid (Chairperson) Trevor Wilson Glenn Bongartz Noella Gould Karen Elliott Kirk McKay Helen Stowers Colleen Lucas (minute secretary)
In Attendance
Tracey Mora (DePuty Principal) Tricia Carroll (Deputy Principal)
Apologies
Motion
That Tracey Mora and Tricia Carroll have in-committee speaking rights for the discussion of the student behaviour report at this BoT meeting. K McKay / T Wilson Carried
Toni Burnside (Principal) Aaron Reid (Chairperson) Trevor Wilson Glenn Bongartz Noella Gould Karen Elliott Kirk McKay Helen Stowers Colleen Lucas (minute secretary)
In Attendance
Tracey Mora (DePuty Principal) Tricia Carroll (Deputy Principal)
Apologies
Motion
That Tracey Mora and Tricia Carroll have in-committee speaking rights for the discussion of the student behaviour report at this BoT meeting. K McKay / T Wilson Carried
Public Excluded Session
Motion
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
Welcome
Mr David Campbell, interested parent, to the open session of this BoT meeting.
Motion
That Tracey Mora, Tricia Carroll and David Campbell have speaking rights during the open session of this BoT meeting. K McKay / T Wilson Carried
Motion
That Tracey Mora, Tricia Carroll and David Campbell have speaking rights during the open session of this BoT meeting. K McKay / T Wilson Carried
Correspondence
As per the schedule
6.1 Auditor General – waiting for more information early next term on costing for the next three years.
Motion
That the inwards correspondence be received. A Reid Carried
6.1 Auditor General – waiting for more information early next term on costing for the next three years.
Motion
That the inwards correspondence be received. A Reid Carried
Reports
7.1 Principal’s Report – Toni Burnside
7.1.1 Learning Support Team Interim Report – a lot of funding and support has been provided for children in need. Looking for outcomes. Final Report at the end of the year to show the differences.
7.1.2 ESOL Interim Report – again looking for evidence to demonstrate the programmes are making a difference to individual students.
7.1.3 e-asTTle Reading Testing – Toni outlined the e-asTTLe testing programme and how the data is collected and used to strengthen the learning for the child.
7.1.4 Learning Pathways Report – Toni talked the Board through this sample report, how the data was collected, what it means and where to next. A good learning tool. Management is working with leadership team to build an understanding for the use of this learning tool.
7.1.5 Classroom Observations on Writing – this has taken place over the last three weeks. Team Leaders involved in this process. Key next steps for next term – success criteria. Staff meetings will get into the detail
7.1.6 Appointment – Phillipa Ford has been appointed fixed term full time for Terms 3 & 4 to take our next New Entrant class.
7.1.7 $10,000 from MOE – MOE to fund school with $10,000 for MLE professional development. Funds should be in school account by end of June.
7.1.8 EDI Funding – MOE holding just over $50,000. Funds held by MOE and must be applied for. Not for ‘business as usual’ activity. Toni has put in application to support our behaviours through the ‘Puzzle Club’ and the ‘Boys Behaviour Programme’. Must be anchored to learning with long term benefits for the children. Release Tracey to establish the programmes. MOE supportive of initiative. Waiting for rubber stamp.
7.1.9 Early Closing Proposal – refer to last week’s newsletter. A number of parents have emailed Toni with genuine concerns. Programme in library to be considered. Senior Leadership to consider. Board view – BOT to fund to cost gap for at least 1.5 years. Support the concept. Trial for Term 3 only at this stage. Mixed feeling from the BOT. Practice done in other schools. 3 breaks discussed. Consult another layer. When numbers are clearer the BOT will come up with a decision. Note in newsletter tomorrow - Toni
7.1.1 Learning Support Team Interim Report – a lot of funding and support has been provided for children in need. Looking for outcomes. Final Report at the end of the year to show the differences.
7.1.2 ESOL Interim Report – again looking for evidence to demonstrate the programmes are making a difference to individual students.
7.1.3 e-asTTle Reading Testing – Toni outlined the e-asTTLe testing programme and how the data is collected and used to strengthen the learning for the child.
7.1.4 Learning Pathways Report – Toni talked the Board through this sample report, how the data was collected, what it means and where to next. A good learning tool. Management is working with leadership team to build an understanding for the use of this learning tool.
7.1.5 Classroom Observations on Writing – this has taken place over the last three weeks. Team Leaders involved in this process. Key next steps for next term – success criteria. Staff meetings will get into the detail
7.1.6 Appointment – Phillipa Ford has been appointed fixed term full time for Terms 3 & 4 to take our next New Entrant class.
7.1.7 $10,000 from MOE – MOE to fund school with $10,000 for MLE professional development. Funds should be in school account by end of June.
7.1.8 EDI Funding – MOE holding just over $50,000. Funds held by MOE and must be applied for. Not for ‘business as usual’ activity. Toni has put in application to support our behaviours through the ‘Puzzle Club’ and the ‘Boys Behaviour Programme’. Must be anchored to learning with long term benefits for the children. Release Tracey to establish the programmes. MOE supportive of initiative. Waiting for rubber stamp.
7.1.9 Early Closing Proposal – refer to last week’s newsletter. A number of parents have emailed Toni with genuine concerns. Programme in library to be considered. Senior Leadership to consider. Board view – BOT to fund to cost gap for at least 1.5 years. Support the concept. Trial for Term 3 only at this stage. Mixed feeling from the BOT. Practice done in other schools. 3 breaks discussed. Consult another layer. When numbers are clearer the BOT will come up with a decision. Note in newsletter tomorrow - Toni
Motion
That the Board ratify the fixed term appointment of Phillipa Ford for Terms 3 & 4, 2015. T Burnside / G Bongartz Carried
Motion
That the Board ratify the TOD 21 August 2015 to complete 1st Aid certificates for all teaching staff. T Burnside / A Reid Carried
Motion
That the Principal’s report as tabled be adopted T Burnside / G Bongartz Carried
That the Board ratify the fixed term appointment of Phillipa Ford for Terms 3 & 4, 2015. T Burnside / G Bongartz Carried
Motion
That the Board ratify the TOD 21 August 2015 to complete 1st Aid certificates for all teaching staff. T Burnside / A Reid Carried
Motion
That the Principal’s report as tabled be adopted T Burnside / G Bongartz Carried
Finances
7.2.1 Staffing – the Board is aware there could be a financial implication with our new entrant class and we are still losing equivalents from other areas of the school. A staffing overuse worth $35,000 over spend is a worse-case scenario.
7.2.2 Budget Spending - running to budget.
Motion
That the finance report be adopted A Reid Carried
7.2.2 Budget Spending - running to budget.
Motion
That the finance report be adopted A Reid Carried
Self Review
7.3.1 Board Overview - will be realigned for 2016. Updated for current period.
7.3.2 Protected Disclosures – Toni to look at the wording again.
7.3.4 Visitors Policy – BOT members to check Visitors Policy on schooldocs.
7.3.2 Protected Disclosures – Toni to look at the wording again.
7.3.4 Visitors Policy – BOT members to check Visitors Policy on schooldocs.
General Business
8.1 Principal’s Appraisal Interim – Lois Christmas on site today talking to leadership, has surveyed all staff, talked to students. 360 review. Process repeated at end of year. Working in advisory capacity with Toni. Detailed report back to BOT, summarised notes to staff and a note in the newsletter.
8.2 BOT minutes to go up on the website.
Motion
That the BOT ratified minutes are posted on the school website. T Wilson / K Elliott Carried
8.3 Al Fone – Date: Tuesday 11 August - on Board Relationships/PTA (constitution) Invite Jen Dellabarca for part of training - Aaron
BOT to fund to support PTA in professional development.
PTA structure, constitution, governance model – establish one.
8.4 July BOT meeting – moved to Wednesday 29 July - all
8.5 Hanmer Springs Trust Camp – Report tabled for discussion. Some honest reflections with some processes to be reviewed for future camps. Recommendations to be lifted out of the narrative. EOTC policy to be reviewed with a need to establish clear guidelines. The camp budget and finance report are still to come.
8.2 BOT minutes to go up on the website.
Motion
That the BOT ratified minutes are posted on the school website. T Wilson / K Elliott Carried
8.3 Al Fone – Date: Tuesday 11 August - on Board Relationships/PTA (constitution) Invite Jen Dellabarca for part of training - Aaron
BOT to fund to support PTA in professional development.
PTA structure, constitution, governance model – establish one.
8.4 July BOT meeting – moved to Wednesday 29 July - all
8.5 Hanmer Springs Trust Camp – Report tabled for discussion. Some honest reflections with some processes to be reviewed for future camps. Recommendations to be lifted out of the narrative. EOTC policy to be reviewed with a need to establish clear guidelines. The camp budget and finance report are still to come.
Previous Minutes
Motion
That the minutes of the meeting held on Tuesday 26 May 2015, be taken as read and are accepted. A Reid Carried
That the minutes of the meeting held on Tuesday 26 May 2015, be taken as read and are accepted. A Reid Carried
Matters Arising
10.1 Nil
Next Meeting
11.1. Wednesday 29 July
11.2. Tuesday 25 August
11.3. Tuesday 22 September
11.2. Tuesday 25 August
11.3. Tuesday 22 September
The meeting closed at 8:50pm.
