Meeting Held On Wednesday 14 December 2016 at 5:00pm
Present
Toni Burnside, Aaron Reid, Kirk McKay, Glenn Bongartz, Noella Gould, Helen Stowers, Michael Stewart, Paul O'Donovan and
Colleen Lucas (Minute secretary)
Apologies
David Campbell arrived after the meeting had started.
Toni Burnside, Aaron Reid, Kirk McKay, Glenn Bongartz, Noella Gould, Helen Stowers, Michael Stewart, Paul O'Donovan and
Colleen Lucas (Minute secretary)
Apologies
David Campbell arrived after the meeting had started.
Public Excluded Session
Motion
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
Correspondence
As per the schedule
5.1 Ann Meikle - refer to in-committee
5.2. Minister Hekia Perata - letter of reply.
5.3. Principal's Appraisal Process 2017
5.3.1. Toni, Tracey and Tricia leave the meeting.
5.3.2. Aaron refresh the BoT on the Principal appraisal process for 2016. Discussion re the re-appointment of Lois Christmas. 3 quotes achieved. Best practice
is to appoint an appraisor for a 3 year term and then review appointment.
Motion
That Lois Christmas be re-appointed as Princial Appraisor for 2017. Review at the end of 2017.
Motion
That the inwards correspondence be received. A Reid Carried
5.1 Ann Meikle - refer to in-committee
5.2. Minister Hekia Perata - letter of reply.
5.3. Principal's Appraisal Process 2017
5.3.1. Toni, Tracey and Tricia leave the meeting.
5.3.2. Aaron refresh the BoT on the Principal appraisal process for 2016. Discussion re the re-appointment of Lois Christmas. 3 quotes achieved. Best practice
is to appoint an appraisor for a 3 year term and then review appointment.
Motion
That Lois Christmas be re-appointed as Princial Appraisor for 2017. Review at the end of 2017.
Motion
That the inwards correspondence be received. A Reid Carried
Prinicpal's Report
6.1.1. Stewart ship
6.1.1.1 New Appointments for 2017
Motion
That the following appointments be ratified: T Burnside / A Reid Carried
1. Paul Morehu to a fixed term full time teaching position for 2017,
2 Emma Derrick to a fixed term full time teaching position for 2017 and
3. Karen Morganty is appointed to a permanent full time teaching position from the beginning of 2017.
6.2.1.2. Zone Meeting - new zone proposal tabled for discussion. Kirk gave feedback from meeting. Zone is bigger and their is potential for our build zone to
grow. We must manage our roll back within our zone.
6.2.1.3. Community of Learning (COL) - Otakaro Cluster is now recognised as a 'Community of Learning' (COL). It now needs a common goal. The cluster is
to discuss appointing a leader at its meeting on Monday. Principal release comes with this leadership position. There will be lots of funding available
through the cluster and decisions will be made at cluster level. There will be benefits for BAS to either learn and or to share skills, develop as
teachers / leaders.
6.2.1.4. Oscar Facility - Any decision is dependent on our new school, where and when. Michelle, Oscar Manager, is keen to talk to BoT to give their
perspective. She would like to do this early next year. There is potential to have them build on our new site. BAS Oscar could be potentially a
second site if land could be split off and remain with facility. Refer to 2017.
6.2.1.5. Fees for 2017
Motion
That the following fees remain unchanged from 2016 to 2017: T Burnside / A Reid Carried
1. Parent Donation - 1 child at school - $60 for the year.
2. Parent Donation - 2 or more children at school - $90 for the year.
3 Internation Fee Paying Students - $12,000 plus gst for the year.
4. Oscar Lease - $150 plus gst for the year.
6.1.2. Leadership
6.1.2.1. Strategic Goals Review - outcomes lead into Strategic Plan for 2017. Refer to detail in report. Fixed Term Units have been attached to strategic
areas.
6.1.2.2. Health & Safety - emerging review and next steps.
6.1.3. Educational Connections Home-School Partnerships.
6.1.3.1. .
6.1.4. Curriculum, Teaching and Learning
6.1.4.1
6.1.5. Professional Capability
Motion
That the Principal's Report be adopted. T Burnside / Carried
6.1.1.1 New Appointments for 2017
Motion
That the following appointments be ratified: T Burnside / A Reid Carried
1. Paul Morehu to a fixed term full time teaching position for 2017,
2 Emma Derrick to a fixed term full time teaching position for 2017 and
3. Karen Morganty is appointed to a permanent full time teaching position from the beginning of 2017.
6.2.1.2. Zone Meeting - new zone proposal tabled for discussion. Kirk gave feedback from meeting. Zone is bigger and their is potential for our build zone to
grow. We must manage our roll back within our zone.
6.2.1.3. Community of Learning (COL) - Otakaro Cluster is now recognised as a 'Community of Learning' (COL). It now needs a common goal. The cluster is
to discuss appointing a leader at its meeting on Monday. Principal release comes with this leadership position. There will be lots of funding available
through the cluster and decisions will be made at cluster level. There will be benefits for BAS to either learn and or to share skills, develop as
teachers / leaders.
6.2.1.4. Oscar Facility - Any decision is dependent on our new school, where and when. Michelle, Oscar Manager, is keen to talk to BoT to give their
perspective. She would like to do this early next year. There is potential to have them build on our new site. BAS Oscar could be potentially a
second site if land could be split off and remain with facility. Refer to 2017.
6.2.1.5. Fees for 2017
Motion
That the following fees remain unchanged from 2016 to 2017: T Burnside / A Reid Carried
1. Parent Donation - 1 child at school - $60 for the year.
2. Parent Donation - 2 or more children at school - $90 for the year.
3 Internation Fee Paying Students - $12,000 plus gst for the year.
4. Oscar Lease - $150 plus gst for the year.
6.1.2. Leadership
6.1.2.1. Strategic Goals Review - outcomes lead into Strategic Plan for 2017. Refer to detail in report. Fixed Term Units have been attached to strategic
areas.
6.1.2.2. Health & Safety - emerging review and next steps.
6.1.3. Educational Connections Home-School Partnerships.
6.1.3.1. .
6.1.4. Curriculum, Teaching and Learning
6.1.4.1
6.1.5. Professional Capability
Motion
That the Principal's Report be adopted. T Burnside / Carried
Finances
6.2.1. Draft Budget 2017
6.2.1.1. No request for additional funding for Learning Support Teacher this year.
6.2.1.2. No depreciation included in draft budget as yet.
6.2.1.3. Deficit of $4913.
6.2.1.4. Noella has questions - to be forwarded to finance committee.
Motion
That the 2017 Draft Budget with a deficit of $4,913 be ratified subject to a further review at February 2017 meeting. KMcKay / T Burnside Carried
6.2.2. Canterbury Education Services (CES) - the Finance Committee have decided that CES will prepare our monthly accounts for reporting to the BoT. To be
reviewed
6.2.3. Reckon Review - meeting has been held and next steps are being worked through.
6.2.4. November Profit / Loss Report
6.2.4.1. A/R and A/P Reports no concerns
6.2.4.2. Parent Debt - process discussed at finance committee to get paretn commitment to pay activities at the start of the year.
6.2.4.3. Local funds are hard to budget for.
6.2.4.4. The numbers are looking good for the time of year.
Motion
That the Finance Report be adopted. K McKay / T Burnside Carried
6.2.1.1. No request for additional funding for Learning Support Teacher this year.
6.2.1.2. No depreciation included in draft budget as yet.
6.2.1.3. Deficit of $4913.
6.2.1.4. Noella has questions - to be forwarded to finance committee.
Motion
That the 2017 Draft Budget with a deficit of $4,913 be ratified subject to a further review at February 2017 meeting. KMcKay / T Burnside Carried
6.2.2. Canterbury Education Services (CES) - the Finance Committee have decided that CES will prepare our monthly accounts for reporting to the BoT. To be
reviewed
6.2.3. Reckon Review - meeting has been held and next steps are being worked through.
6.2.4. November Profit / Loss Report
6.2.4.1. A/R and A/P Reports no concerns
6.2.4.2. Parent Debt - process discussed at finance committee to get paretn commitment to pay activities at the start of the year.
6.2.4.3. Local funds are hard to budget for.
6.2.4.4. The numbers are looking good for the time of year.
Motion
That the Finance Report be adopted. K McKay / T Burnside Carried
Self Review - Policies
6.3.1. End of Year Reports included in folder:
6.3.1.1. Reading Recovery Report - Tricia talked the BoT through the report.
6.3.1.2. SENCO Report - refer to February 2017.
6.3.1.3. Target Report - Tracey talked the BoT through the report. Problems have been identified and stpes put in place to enhance children's
learning.
6.2.1.4. ESOL Report -refer to February 2017.
6.2.1.5. Strategic Goals - refer to February 2017.
6.2.1.6. National Standard Report - refer to February 2017.
6.3.2. BoT Self Review - refer to February 2017.
6.3.1.1. Reading Recovery Report - Tricia talked the BoT through the report.
6.3.1.2. SENCO Report - refer to February 2017.
6.3.1.3. Target Report - Tracey talked the BoT through the report. Problems have been identified and stpes put in place to enhance children's
learning.
6.2.1.4. ESOL Report -refer to February 2017.
6.2.1.5. Strategic Goals - refer to February 2017.
6.2.1.6. National Standard Report - refer to February 2017.
6.3.2. BoT Self Review - refer to February 2017.
Board Overview 2016
7.1.1. Draft Budget 2017 - complete - next review February 2017.
7.1.2. Fire Drill - completed
7.1.3. Reporting to Parents - completed.
7.1.4. Target Reports - refer to February 2017.
7.1.2. Fire Drill - completed
7.1.3. Reporting to Parents - completed.
7.1.4. Target Reports - refer to February 2017.
General Business
8.1.1. New School Preparation - Toni to ring David Hobery re community release.
8.1.2. BoT Meeting Dates 2017 - discussion. Move to the 4th Tuesday in the month.
8.1.3. Aaron Reid Resignation - Aaron verbally resigned from the Board as of tonight. Written resignation to follow. Toni thanked Aaron for all he had achieved for the
Board and for BAS during his time here. Glenn acknowledged Aaron's ability to lead the team and keep them on track. Kirk also acknowledged Aaron's work,
his leadership and his desire and dedication to putting things in place that makde a difference to the learners at BAS, All the very best Aaron.
8.1.2. BoT Meeting Dates 2017 - discussion. Move to the 4th Tuesday in the month.
8.1.3. Aaron Reid Resignation - Aaron verbally resigned from the Board as of tonight. Written resignation to follow. Toni thanked Aaron for all he had achieved for the
Board and for BAS during his time here. Glenn acknowledged Aaron's ability to lead the team and keep them on track. Kirk also acknowledged Aaron's work,
his leadership and his desire and dedication to putting things in place that makde a difference to the learners at BAS, All the very best Aaron.
Previous Minutes
Motion
That the minutes of the meeting held on 15 November 2016, be taken as read and are accepted. A Reid Carried
That the minutes of the meeting held on 15 November 2016, be taken as read and are accepted. A Reid Carried
Matters Arising
12.1.1. Nil
Board Only Business
Nil
Leave
The following leave was approved:
Ann Meikle - 5 days leave without pay from 1 - 5 May 2017.
Ann Meikle - 5 days leave without pay from 1 - 5 May 2017.
Next Meeting
Tuesday 28 February 2017
Finance Committee - Thursday 23 February
Health & Safety - Tuesday 21 February
Tuesday 28 March
Finance Committee - Thursday 23 February
Health & Safety - Tuesday 21 February
Tuesday 28 March
The meeting closed at 6:30pm.
