Meeting Held On Tuesday 16 August 2016 at 6:15pm
Present
Aaron Reid, Kirk McKay, Glenn Bongartz, Noella Gould, Helen Stowers, David Campbell, Michael Stewart, Paul O'Donovan and
Colleen Lucas (Minute secretary)
Apologies
Toni Burnside, Principal and Michael Stewart
Aaron Reid, Kirk McKay, Glenn Bongartz, Noella Gould, Helen Stowers, David Campbell, Michael Stewart, Paul O'Donovan and
Colleen Lucas (Minute secretary)
Apologies
Toni Burnside, Principal and Michael Stewart
Guest Speakers / Visitors
Welcome Tracey Mora, DP, Tricia Carroll, DP, Nick Harrall, Advisor to Otakaro Cluster, David Hobern, Property Manager MOE, and Sean Wheeler, Senior Manager MOE.
Motion
That all our visitors have speaking rights at this meeting. A Reid Carried
Welcome Tracey Mora, DP, Tricia Carroll, DP, Nick Harrall, Advisor to Otakaro Cluster, David Hobern, Property Manager MOE, and Sean Wheeler, Senior Manager MOE.
Motion
That all our visitors have speaking rights at this meeting. A Reid Carried
Public Excluded Session
Motion
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
Correspondence
As per the schedule
5.1
Motion
That the inwards correspondence be received. A Reid Carried
5.1
Motion
That the inwards correspondence be received. A Reid Carried
Prinicpal's Report
6.1.1. Stewart ship
6.1.1.1 Schooldocs - Tracey demonstrated to BoT members how to access the site and review policies. Two policies are ready to be reviewed. Board
members to review and respond to Performance Management and Crisis Managemnent before the September meeting.
6.1.2.2. Grow Waitaha - Noella attended session at Waitakiri School - gave feedback to meeting. She was only non teacher present and was definatley
worth attending. Links to be shared with members.
6.1.2. Leadership
6.1.2.1. Design Brief - received and viewed by BoT members prior to this meeting. Updated design brief has been sent to the MOE.
6.1.2.2. Health & Safety lots of heating issues at present. Working through processes.
6.1.2.3. Toni attended meeting with MOE property people from Wellington to discuss ongonig needs and concerns adn budgets around rebuilds.
6.1.2.4. NZEI Paid Union Meeting - to take place Wednesday 7 September. Children will be dismissed at 12:30pm. Supervision will be available to those
unable to pick up their children.
6.1.3. Educational Connections Home-School Partnerships.
6.1.3.1. Medla Release - infomation in release not up to date. Toni responded to our community with honest article. Our Annual Report is available to
parents to view. Media has approached Toni to do another article. Parents community are very supportive of school. No substance in press
release.
6.1.3.2. PTA Community Day - gaining its own momentum. It's going to be a great day.
6.1.3.3. PTA Bingo Babes - Would be nice to have a BoT presence. Looking like another great fundraiser for out PTA. Lots of community support.
6.1.3.4. PTA Goal Posts - $500.00 each end. The Palms pay for one end...the balance to come from reserves.
6.1.4. Curriculum, Teaching and Learning
6.1.4.1 BYOD - infrastructure should be there already. It was part of budget when servers were upgraded. BoT would like dialogue with personnal
around infrastructure, network management and risks. Cluster links to be taken into consideration when using BYOD.
6.1.5. Professional Capability
6.1.1.1. Principal Appraisal - Lois Christmas will visit for one day as her 360 review continues.
6.1.12. MLE Melbourne Experience - a hugely positive experience. Developing beliefs - on show on wall in Sky Room. Keep an eye on this space.
Collaboration is a key element. We are to continue to build on this as we move towards our own new school.
Motion
That the Principal's Report be adopted. T Burnside / A Reid Carried
6.1.1.1 Schooldocs - Tracey demonstrated to BoT members how to access the site and review policies. Two policies are ready to be reviewed. Board
members to review and respond to Performance Management and Crisis Managemnent before the September meeting.
6.1.2.2. Grow Waitaha - Noella attended session at Waitakiri School - gave feedback to meeting. She was only non teacher present and was definatley
worth attending. Links to be shared with members.
6.1.2. Leadership
6.1.2.1. Design Brief - received and viewed by BoT members prior to this meeting. Updated design brief has been sent to the MOE.
6.1.2.2. Health & Safety lots of heating issues at present. Working through processes.
6.1.2.3. Toni attended meeting with MOE property people from Wellington to discuss ongonig needs and concerns adn budgets around rebuilds.
6.1.2.4. NZEI Paid Union Meeting - to take place Wednesday 7 September. Children will be dismissed at 12:30pm. Supervision will be available to those
unable to pick up their children.
6.1.3. Educational Connections Home-School Partnerships.
6.1.3.1. Medla Release - infomation in release not up to date. Toni responded to our community with honest article. Our Annual Report is available to
parents to view. Media has approached Toni to do another article. Parents community are very supportive of school. No substance in press
release.
6.1.3.2. PTA Community Day - gaining its own momentum. It's going to be a great day.
6.1.3.3. PTA Bingo Babes - Would be nice to have a BoT presence. Looking like another great fundraiser for out PTA. Lots of community support.
6.1.3.4. PTA Goal Posts - $500.00 each end. The Palms pay for one end...the balance to come from reserves.
6.1.4. Curriculum, Teaching and Learning
6.1.4.1 BYOD - infrastructure should be there already. It was part of budget when servers were upgraded. BoT would like dialogue with personnal
around infrastructure, network management and risks. Cluster links to be taken into consideration when using BYOD.
6.1.5. Professional Capability
6.1.1.1. Principal Appraisal - Lois Christmas will visit for one day as her 360 review continues.
6.1.12. MLE Melbourne Experience - a hugely positive experience. Developing beliefs - on show on wall in Sky Room. Keep an eye on this space.
Collaboration is a key element. We are to continue to build on this as we move towards our own new school.
Motion
That the Principal's Report be adopted. T Burnside / A Reid Carried
Finances
6.2.1. July Report
6.2.1.1. Profit / loss budget performance - discussion
6.2.1.2. Kirk to be paid for his time. Declaration at annual accounting time.
6.2.1.3. Family Debt - collections procedure to be put into place.
6.2.1.4. Thea Mickell Services - Lion Foundation application ready to proceed.
Motion
That the Board ratify an application by Thea Mickell Services on behalf of Banks Avenue School to the Lion Foundation for $10,000.00 to support the purchase of a school radio station package, imac for the radio station and resources for our students. A Reid Carried
Motion
That the Finance Report be adopted. A Reid Carried
6.2.1.1. Profit / loss budget performance - discussion
6.2.1.2. Kirk to be paid for his time. Declaration at annual accounting time.
6.2.1.3. Family Debt - collections procedure to be put into place.
6.2.1.4. Thea Mickell Services - Lion Foundation application ready to proceed.
Motion
That the Board ratify an application by Thea Mickell Services on behalf of Banks Avenue School to the Lion Foundation for $10,000.00 to support the purchase of a school radio station package, imac for the radio station and resources for our students. A Reid Carried
Motion
That the Finance Report be adopted. A Reid Carried
Self Review
6.3.1.
Board Overview 2016
7.1.1. PTA Meetings
3 October - Michael to attend
7 November - Kirk to attend
7.1.2. Lion Foundation funding application ready to proceed.
7.1.3. Fire Drill - completed.
7.1.4. Principal's Appraisal - 360 review continues with next meeting before the end of Term 3.
3 October - Michael to attend
7 November - Kirk to attend
7.1.2. Lion Foundation funding application ready to proceed.
7.1.3. Fire Drill - completed.
7.1.4. Principal's Appraisal - 360 review continues with next meeting before the end of Term 3.
General Business
8.1.1. New School Preparation - discussion in-committee
Previous Minutes
Motion
That the minutes of the meeting held on 27 July 2016, be taken as read and are accepted. A Reid Carried
That the minutes of the meeting held on 27 July 2016, be taken as read and are accepted. A Reid Carried
Matters Arising
12.1.1. Nil
Board Only Business
Nil
Next Meeting
Tuesday 20 September
Tuesday 18 October
Tuesday 18 October
The meeting closed at 8:45pm.
