Meeting Held On Tuesday 25 August at 6:30pm
Present
Toni Burnside (Principal), Aaron Reid (Chairperson), Trevor Wilson, Glenn Bongartz, Noella Gould, Karen Elliott, Kirk McKay, Helen Stowers, Colleen Lucas (minute secretary)
Apologies - Nil
Toni Burnside (Principal), Aaron Reid (Chairperson), Trevor Wilson, Glenn Bongartz, Noella Gould, Karen Elliott, Kirk McKay, Helen Stowers, Colleen Lucas (minute secretary)
Apologies - Nil
Welcome
In Attendance
Tracey Mora (Deputy Principal) and Nick Harrall (Ministry of Education)
David Campbell (parent) and Margot McKeegan (CORE Education) to the open session of the meeting only.
Motion
That Tracey Mora and Nick Harrall have in-committee speaking rights to discuss student behaviour and the suspension process. A Reid Carried
Tracey Mora (Deputy Principal) and Nick Harrall (Ministry of Education)
David Campbell (parent) and Margot McKeegan (CORE Education) to the open session of the meeting only.
Motion
That Tracey Mora and Nick Harrall have in-committee speaking rights to discuss student behaviour and the suspension process. A Reid Carried
Public Excluded Session
Motion
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
Motion
That David Campbell and Margot McKeegan have speaking rights for the open session of the meeting. A Reid Carried
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting. The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons. A Reid Carried
Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting. A Reid Carried
Motion
That David Campbell and Margot McKeegan have speaking rights for the open session of the meeting. A Reid Carried
MLE Tour to Melbourne - CORE Proposal
Core Event Management:
Create tour programme, key contacts
Liaise with school
Koha schools
Bus rental $ 7,513.00
CORE Professional Facilitation
CORE staff professional facilitation
Resource preparation $ 7,200.00
CORE Staff Costs
Flights
Accommodation
Meals
Contingencies $ 2,650.00
Total $17,363.50
Cost per person (20 people) $ 868.18 excl gst
Above based on 5 days, (3 days of school)
Looking at 2016 July holidays
Pre PD package before the trip included.
Motion
Toni to investigate and bring a proposal including costs to the next meeting. A Reid Carried
Create tour programme, key contacts
Liaise with school
Koha schools
Bus rental $ 7,513.00
CORE Professional Facilitation
CORE staff professional facilitation
Resource preparation $ 7,200.00
CORE Staff Costs
Flights
Accommodation
Meals
Contingencies $ 2,650.00
Total $17,363.50
Cost per person (20 people) $ 868.18 excl gst
Above based on 5 days, (3 days of school)
Looking at 2016 July holidays
Pre PD package before the trip included.
- Aaron to ask Nick Harrall to another meeting to discuss funding for MLE Melbourne proposal - Aaron
- MOE is already on board with some funding for our MLE journey.
- Cannot get this experience in NZ as all schools are closed at the same time. Australian schools are open when we are closed.
- All staff in same place at same time for team building and professional development.
- Toni to bring more solid proposal to next BOT meeting - Toni
- Want to get our new parents on board.
- BOT agree with the concept. Not sure how it will be perceived by our community. PR with our community very important.
- Toni to seek feedback from schools that have done this trip already - Toni
Motion
Toni to investigate and bring a proposal including costs to the next meeting. A Reid Carried
Correspondence
As per the schedule
6.1 Board Elections 2016 – information received from CES. Carole Pedersen has managed our Election process on the last two occasions.
Motion
That Carole Pederson be approached to see if she is willing to manage the 2016 Board Election process. A Reid Carried
Motion
That the inwards correspondence be received. A Reid Carried
6.1 Board Elections 2016 – information received from CES. Carole Pedersen has managed our Election process on the last two occasions.
Motion
That Carole Pederson be approached to see if she is willing to manage the 2016 Board Election process. A Reid Carried
Motion
That the inwards correspondence be received. A Reid Carried
Reports
7.1. Principal’s Report – Toni Burnside
7.1.1. Visitors Policy – review process complete. No changes. When vehicle is on school grounds a person will be walking in front of vehicle to help ensure safety of pedestrians.
7.1.2. Investigating Education Success - opportunity to access funding across cluster. View link from Toni’s report for more information.
7.1.3. Management hours withdrawn to manage behaviours. Results to be meshed in Behaviour Report.
7.1.4. Target Groups – Mid Year Progress Report – report taken as read. Tracey talked through points of interest including interventions in place, things that are hindering progress and summary of overall data.
7.1.5. Teacher Assistants - Need for TA’s for 2016 to target learners.
Motion
That the Principals report be adopted. T Burnside / H Stowers Carried
7.1.1. Visitors Policy – review process complete. No changes. When vehicle is on school grounds a person will be walking in front of vehicle to help ensure safety of pedestrians.
7.1.2. Investigating Education Success - opportunity to access funding across cluster. View link from Toni’s report for more information.
7.1.3. Management hours withdrawn to manage behaviours. Results to be meshed in Behaviour Report.
7.1.4. Target Groups – Mid Year Progress Report – report taken as read. Tracey talked through points of interest including interventions in place, things that are hindering progress and summary of overall data.
7.1.5. Teacher Assistants - Need for TA’s for 2016 to target learners.
Motion
That the Principals report be adopted. T Burnside / H Stowers Carried
Finances
7.2. Finance Report
7.2.1. Ahead on revenue for this period. Looking at surplus of around $30,000
7.2.2. MLE refits came in around $6,000 which includes facia boards in our middle block.
7.2.3. Parent Donation – influx of funds for this period which indicates more parents are making a contribution.
Motion
That the finance report be adopted. K Elliot / K McKay Carried
7.2.1. Ahead on revenue for this period. Looking at surplus of around $30,000
7.2.2. MLE refits came in around $6,000 which includes facia boards in our middle block.
7.2.3. Parent Donation – influx of funds for this period which indicates more parents are making a contribution.
Motion
That the finance report be adopted. K Elliot / K McKay Carried
Self Review
7.3.1 School Absences Analysis End Term 2, 2015 - report tabled for discussion
7.3.2 Board Overview – update for this period
7.3.3 Cyber Safety Audit – policy, process, communication, testing devices, code of conduct. Two BOT members to complete the audit. Check sites blocked, not blocked. Refer to next meeting to set up audit committee and process - BOT
7.3.2 Board Overview – update for this period
7.3.3 Cyber Safety Audit – policy, process, communication, testing devices, code of conduct. Two BOT members to complete the audit. Check sites blocked, not blocked. Refer to next meeting to set up audit committee and process - BOT
General Business
8.1. PTA meeting – Karen to attend next meeting.
8.2. PTA to have some PD with Al Fone
8.3. Self Review of Board Process – results of own survey shared
84. New School - standing agenda item for all future meetings
8.5. EOTC – Kapa haka forms and documents tabled for Board approval.
8.2. PTA to have some PD with Al Fone
8.3. Self Review of Board Process – results of own survey shared
84. New School - standing agenda item for all future meetings
8.5. EOTC – Kapa haka forms and documents tabled for Board approval.
Previous Minutes
Motion
That the minutes of the meeting held on Wednesday 29 July 2015, be taken as read and are accepted. A Reid Carried
That the minutes of the meeting held on Wednesday 29 July 2015, be taken as read and are accepted. A Reid Carried
Matters Arising
9.1 Nil
Next Meeting
11.1. Tuesday 22 September
11.2. Tuesday 20 October
11.2. Tuesday 20 October
The meeting closed at 8:45pm
