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Meeting Held On Tuesday 25 August at 6:30pm

Present
Toni Burnside (Principal),  Aaron Reid (Chairperson),  Trevor Wilson,  Glenn Bongartz,  Noella Gould,  Karen Elliott,  Kirk McKay,  Helen Stowers,  Colleen Lucas (minute secretary)

Apologies  - Nil


Welcome

In Attendance
Tracey Mora (Deputy Principal) and Nick Harrall (Ministry of Education)
David Campbell (parent) and Margot McKeegan  (CORE Education) to the open session of the meeting only.


 Motion
That Tracey Mora and Nick Harrall have in-committee speaking rights to discuss student behaviour and the suspension process. A Reid  Carried

Public Excluded Session

Motion
That under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 the public be excluded from the following proceedings for this meeting.  The reason being to discuss a disciplinary or personnel issue, and to protect legal privilege and the privacy of natural persons.  A Reid  Carried
 

Motion
That the Board ratify all decisions made in the Public Excluded session of the meeting.  A Reid  Carried


Motion
That David Campbell and Margot McKeegan have speaking rights for the open session of the meeting.  A Reid Carried

MLE Tour to Melbourne - CORE Proposal

Core Event Management:
            Create tour programme, key contacts
            Liaise with school
            Koha schools
            Bus rental                                                                $ 7,513.00
CORE Professional Facilitation
            CORE staff professional facilitation
            Resource preparation                                                $ 7,200.00
CORE Staff Costs
            Flights
            Accommodation
            Meals
            Contingencies                                                          $ 2,650.00
                        Total                                                           $17,363.50
                        Cost per person (20 people)                          $     868.18  excl gst


Above based on 5 days, (3 days of school) 
Looking at 2016 July holidays
Pre PD package before the trip included.


  •  Aaron to ask Nick Harrall to another meeting to discuss funding for MLE Melbourne proposal - Aaron
  •  MOE is already on board with some funding for our MLE journey.
  •  Cannot get this experience in NZ as all schools are closed at the same time.  Australian schools are open when we are closed.
  •  All staff in same place at same time for team building and professional development. 
  •  Toni to bring more solid proposal to next BOT meeting - Toni
  •  Want to get our new parents on board. 
  •  BOT agree with the concept.  Not sure how it will be perceived by our community. PR with our community very important.
  •  Toni to seek feedback from schools that have done this trip already - Toni

Motion
Toni to investigate and bring a proposal including costs to the next meeting. A Reid Carried

Correspondence

As per the schedule

6.1   
Board Elections 2016 – information received from CES.  Carole Pedersen has managed our Election process on the last two occasions.

Motion
That Carole Pederson be approached to see if she is willing to manage the 2016 Board Election process. A Reid Carried

Motion
That the inwards correspondence be received.  A Reid Carried

Reports

7.1.  Principal’s Report – Toni Burnside

7.1.1.            Visitors Policy – review process complete.  No changes.  When vehicle is on school grounds a person will be walking in front of vehicle to help ensure safety of pedestrians.

7.1.2.            Investigating Education Success - opportunity to access funding across cluster.  View link from Toni’s report for more information.

7.1.3.            Management hours withdrawn to manage behaviours. Results to be meshed in Behaviour Report.

7.1.4.            Target Groups – Mid Year Progress Report – report taken as read.  Tracey talked through points of interest including interventions in place, things that are hindering progress and summary of overall data.

7.1.5.            Teacher Assistants - Need for TA’s for 2016 to target learners.

Motion                       
That the Principals report be adopted.  T Burnside / H Stowers  Carried

Finances

7.2.  Finance Report

7.2.1.            Ahead on revenue for this period.  Looking at surplus of around $30,000

7.2.2.            MLE refits came in around $6,000 which includes facia boards in our middle block.

7.2.3.            Parent Donation – influx of funds for this period which indicates more parents are making a contribution. 

Motion                                    
That the finance report be adopted. K Elliot / K McKay Carried

Self Review

7.3.1             School Absences Analysis End Term 2, 2015 - report tabled for discussion

7.3.2             Board Overview – update for this period

7.3.3             Cyber Safety Audit – policy, process, communication, testing devices, code of conduct.  Two BOT members to complete the audit.  Check sites blocked, not blocked.  Refer to next meeting to set up audit committee and process - BOT

General Business

8.1.  PTA meeting – Karen to attend next meeting.

8.2.  PTA to have some PD with Al Fone

8.3.  Self Review of Board Process – results of own survey shared

84.  New School - standing agenda item for all future meetings

8.5.  EOTC – Kapa haka forms and documents tabled for Board approval.

Previous Minutes

Motion           
That the minutes of the meeting held on Wednesday 29 July 2015, be taken as read and are accepted.  A Reid Carried

Matters Arising

9.1    Nil

Next Meeting

11.1.  Tuesday 22 September

11.2.  Tuesday 20 October



The meeting closed at 8:45pm
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  • Home
  • Our School
    • About Our School
    • HEART Values & PB4L >
      • Children with HEART badges
    • Ōtakāro Kahui Ako
    • Learning Support
    • Our Curriculum >
      • EOTC
      • ESOL
      • Health Curriculum
      • e-Learning - BYOD >
        • Family Zone
      • Assessment and Reporting
      • Extra-Curricular
      • Student Council/Leadership
      • Māori Learning
      • Pasifika Learning
  • Our Team
    • Principal Welcome
    • Staff
    • Our Students >
      • Muringa - Junior Module
      • Pāhake - Senior Module
      • PIA Challenges >
        • About
        • Bronze Award
        • Silver Award
        • Gold Award
        • Emerald Award
        • Ruby Award
    • PTA
    • Board >
      • Meet Our BOT
      • Becoming A Board Trustee
      • Charter
      • Community Annual Reports
      • Policies-Schooldocs
      • Latest ERO Report
      • Board Meeting Minutes
      • Vacancies
  • Whānau Information
    • Absences
    • After School Care >
      • OSCAR
      • Kids Club
    • 2021 Community Report
    • COVID Updates
    • Calendar of Events
    • Enrolment
    • Facts About Head Lice
    • Information A-Z
    • Kindo Shop
    • Latest News 2023
    • School Uniform
    • Stationery
  • Learning
  • Contact Us